Exhibits and conferences start on different days
NAB Show’s 2027 exhibit floor runs April 4–7. Conferences and workshops run April 3–7. A colleague attending the opening education day may need to arrive before someone whose only commitment is the exhibition. Check individual sessions and your pass before finalizing flights.
Build a role-based rooming list for booth staff, technical specialists, executives and visitors. Setup crews may need earlier access, while executives may join only for customer meetings. Do not assume every traveller needs the same number of nights just because everyone is attending NAB.
Put the hotel decision next to the floor plan
Locate the stand, conference rooms and planned meeting points before selecting a hotel area. For staff returning to the same hall each day, a simple repeatable route can matter more than the hotel’s amenities. Compare the official hotel program, cancellation conditions and realistic door-to-door travel.
For a leadership team with evening meetings on the Strip, consider whether a separate executive hotel makes sense. Splitting accommodation can work, but it needs clear morning meeting points and ownership of transportation. Avoid creating two groups that depend on an unplanned daily rendezvous.
Protect demonstration and technical preparation time
Allow time before the first appointment to check the demonstration environment and rehearse who leads each conversation. If your schedule depends on a specialist, avoid booking that person into overlapping stand demos and off-site meetings. Reserve a backup colleague for routine product questions.
Travel arrangements should account for equipment without treating luggage as a substitute for a freight plan. Confirm with your exhibitor team which items can travel with staff and which require shipping, venue approval or specialist handling. Keep essential contact details accessible to colleagues in Las Vegas.
Choose meeting settings around the conversation
A customer discussing a workflow, integration or commercial proposal usually needs a quieter environment than an informal networking group. Confirm the meeting room’s privacy, seating, connectivity and any presentation requirements. A hotel lounge can be useful for a casual introduction but may be unsuitable for a confidential discussion.
Keep one evening for a priority partner dinner rather than filling every night with large receptions. Give the host a guest list, a clear start time and the contact who can authorize changes. Confirm dietary requirements and transport before the show day becomes busy.
Leave room for follow-up and a realistic departure
Set aside a block late in the trip for second meetings and demonstrations requested after the first visit. Do not use every remaining hour for new introductions. A short follow-up with the right technical people can be more useful than another rushed tour of the floor.
Exhibitors should follow official dismantling rules when choosing return flights. Visiting teams should allow time for their last appointment, hotel baggage collection and the airport journey. BusinessArranged can coordinate the travel and hospitality portions while your company retains control of the show program.
Event dates and venue are based on the organizer’s published information. Travel recommendations are BusinessArranged’s own planning advice. Confirm current schedules, registration, hotel programs and exhibitor access before booking. BusinessArranged is independent and is not affiliated with or endorsed by the event organizer.