Turn the trip into a workable plan.

01 · Estimate

Build a group trip budget.

All amounts are in USD. The starting numbers are fictional examples, not current rates or a quote. Replace them with your own estimates. Hotel tax is an assumption applied to room rate plus nightly fees; actual taxable items and charges vary.

Flights and planning fees start at $0: add them if applicable. This estimates only the items entered. It does not check availability, include every possible charge or make bookings.

02 · Compare

Compare hotel proposals on equal terms.

Enter the same room count and nights for each proposal. Use separate rows or your own worksheet for mixed room types. Totals include entered nightly fees, the tax assumption and group transport; deposits are recorded separately and are not added again to the stay cost.

The lowest total is not automatically the best offer. Compare flexibility, room mix, minimum commitments and location. Ask the hotel to confirm taxes, fees and contract terms in writing.

03 · Prepare

Convention travel checklist.

Your ticks are saved in this browser when local storage is available. No names or traveler details are needed.

04 · Brief

Prepare a client-dinner brief.

Keep guest names and private details out of the brief. This tool works on this page; entered details are not sent to us or saved by the tool.

Copy your brief into the inquiry form if you want to share it. Nothing is submitted automatically.