Automate 2027 Las Vegas Corporate Travel Guide

Give engineering and sales different daily plans

Automate 2027 takes place May 10–13 at the Las Vegas Convention Center. Confirm conference sessions, exhibit access and your company’s booth responsibilities before choosing flights. A general event date does not tell you when a particular specialist needs to arrive.

List the outcomes expected from each traveller: technical evaluation, stand demonstrations, distributor meetings or customer visits. A shared hotel can work well even when colleagues spend the day differently. Set a brief daily check-in so new meeting requests reach the right person.

Choose the hotel after locating the work

Confirm the hall and stand location, then compare hotels by their actual route to that entrance. A convenient arrival point on the convention campus may still leave a substantial walk. For a group using the same daily route, consistency is valuable: one departure time, one pickup point and a fallback plan.

Compare official event accommodation with alternatives using the total stay cost, including fees and transportation. Executives with evening meetings elsewhere may prefer a different hotel area. If you split the team, explain which services are shared and which travellers arrange their own daily movement.

Protect specialists from conflicting appointments

Robotics, machine vision and integration discussions often require the colleague who understands the application. Keep that person’s appointments realistic and avoid scheduling an off-site meeting immediately after a demonstration. Build a short handover between technical and commercial conversations.

Equipment handling is part of the exhibitor operations plan. Confirm shipping, installation, venue access and collection with the responsible supplier or show contractor. Business travel coordination should support those arrangements, with staff arrivals matched to the confirmed work schedule.

Use hospitality for distributor and customer relationships

For an international manufacturer, a dinner with a regional distributor can provide time to discuss market priorities away from the stand. Keep the group small enough for a useful conversation and confirm which executives should attend. Match the evening’s format to the relationship rather than choosing entertainment first.

For a mixed engineering and sales team, consider one shared dinner plus smaller customer appointments. Avoid making every evening mandatory: fatigue can reduce the value of technical meetings the next day. Confirm venue deposits and guest-count deadlines before issuing invitations.

Make a four-day visit easier to run

Use an early block for priority demonstrations, a mid-trip block for appointments that need several colleagues, and a final block for follow-up. This is a suggested planning structure, not the official agenda. Keep some open time for introductions made during the show.

European teams should consider recovery time before their first required workday. Assign a local trip contact and share pickup points, meeting locations and hotel details in one itinerary. Check exhibitors’ dismantling responsibilities before arranging departures, and keep a record of changes for expense reconciliation.